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Job Offer Letter template

A job offer letter formally offers a position to a candidate, summarizing the role, pay, start date, and key conditions, and lets the candidate accept by signing.

Replace everything in [BRACKETS], export to PDF, then send it for signature.

1. Offer of Employment

[DATE] Dear [CANDIDATE NAME], [COMPANY NAME] (the "Company") is pleased to offer you the position of [JOB TITLE] in our [DEPARTMENT] team, reporting to [MANAGER NAME AND TITLE]. We were impressed by your experience and believe you will be a great addition to the team.

2. Start Date and Location

Your anticipated start date is [START DATE]. This is a [FULL-TIME / PART-TIME] position based at [WORK LOCATION / REMOTE / HYBRID], with normal working hours of [HOURS PER WEEK] per week.

3. Compensation

Your starting gross salary will be [SALARY AND CURRENCY] per [YEAR / MONTH / HOUR], paid [PAY FREQUENCY], subject to applicable deductions. [OPTIONAL: You will also be eligible for BONUS / COMMISSION / EQUITY DETAILS, subject to the terms of the applicable plan.]

4. Benefits

You will be eligible for the Company's standard benefits, including [BENEFITS, e.g. health insurance, retirement plan, paid time off of NUMBER days per year], subject to the terms of each plan and applicable law.

5. Conditions of the Offer

This offer is contingent on [CONDITIONS, e.g. satisfactory reference checks, background check where permitted by law, proof of eligibility to work in COUNTRY, and signing the Company's confidentiality agreement].

6. Nature of Employment

Your employment will be governed by [the employment contract to be provided / the Company's policies] and the laws of [GOVERNING LAW JURISDICTION]. [OPTIONAL: Your employment will include a probationary period of PROBATION PERIOD.] This letter is a summary of key terms; if there is a conflict, your employment contract will control.

7. Acceptance Deadline

To accept this offer, please sign this letter by [ACCEPTANCE DEADLINE]. If we do not receive your signed acceptance by then, this offer will expire. We look forward to welcoming you to [COMPANY NAME]. Sincerely, [HIRING MANAGER NAME] [HIRING MANAGER TITLE]

8. Signatures and Acceptance

This letter may be signed electronically, and electronic signatures have the same effect as handwritten signatures. FOR THE COMPANY: [COMPANY NAME] Signature: ____________________ Name: [AUTHORIZED SIGNATORY NAME] Title: [SIGNATORY TITLE] Date: [DATE] ACCEPTED BY: I accept this offer of employment on the terms described above. Signature: ____________________ Name: [CANDIDATE NAME] Date: [DATE]

When to use this template

  • After a candidate has verbally agreed to the main terms of a job
  • When you want the candidate's acceptance in writing before their start date
  • When the offer depends on conditions like background checks or references
  • When hiring remotely and the candidate needs to sign from anywhere

How to fill it in and get it signed

  1. Add the candidate's name, the job title, department, and manager.
  2. Enter the start date, work location, hours, salary, and any bonus or equity.
  3. List benefits and any conditions the offer depends on.
  4. Set the governing-law jurisdiction and an acceptance deadline.
  5. Upload the letter to eSignSimple and send it to the candidate to accept with an e-signature.

This template is general information, not legal advice. Laws differ by country and state; have a lawyer review contracts with high stakes.

Frequently asked questions

Is a signed offer letter a binding contract?

It can be, depending on its wording and local law. Many offer letters are written as summaries that lead to a full employment contract. Check with an employment lawyer if the distinction matters to you.

Can a candidate sign an offer letter electronically?

Yes, in most places. With eSignSimple, candidates sign from their phone or computer without creating an account.

Can an employer withdraw a job offer?

Often yes, especially before acceptance or if a stated condition is not met, but rules vary. Withdrawing after acceptance can carry legal risk in some jurisdictions.

What is a typical deadline to accept a job offer?

Many employers give candidates a few days to a week to review and sign an offer letter.