eSignature for human resources
E-signatures for HR and people teams
HR teams send the same documents again and again: offer letters, contracts, NDAs, policy acknowledgments and exit paperwork.
With eSignSimple you turn each one into a reusable template, send it in minutes and keep a signed copy with a certificate of completion for your records.
The first document a new hire signs sets the tone for the whole relationship. An offer that arrives as a clean signing link on their phone, rather than a PDF they have to print at a library, tells the candidate your company has its act together.
Our take: HR teams at small and mid-sized companies are usually overserved by HR suites that bundle e-signature with payroll and performance reviews. If what you actually need is offers, contracts and policy acknowledgments signed with a defensible record, a focused tool with templates and an audit trail is cheaper and easier to roll out.
Slow onboarding
Candidates can accept an offer from their phone the same day, before a competing offer arrives. Speed is not a vanity metric here: the days between a verbal offer and a signed one are when candidates keep interviewing elsewhere.
Repetitive paperwork
Templates remove retyping. Bulk send, which we are building now, will deliver policy updates to many employees at once; until then, a template makes each individual send take under a minute. Placeholders such as role, salary and start date mean HR only fills in what changes between hires.
Record keeping
Every signed document includes an audit trail you can store with the employee file. If an employee later says they never agreed to a policy, the audit trail shows when the link was opened and signed and from what device.
Documents you can sign electronically
- Offer letters
- Employment contracts
- NDAs
- Non-compete and non-solicitation agreements
- Internship agreements
- Resignation and termination letters
- Severance agreements
Tips
- Build templates for your most common roles and reuse them.
- Enforceability of non-competes varies widely by state and country; have counsel review them.
- Severance agreements may have legally required review periods; follow them before sending reminders.
- Keep one template per document type and version them when policies change, so you always know which wording each person signed.
- Send policy acknowledgments with a clear deadline and let reminders follow up automatically.
- Our take: do not use a signature request to pressure people. Give candidates and departing employees time to read, especially for restrictive covenants and releases, because rushed signatures are the ones that get challenged later.
Templates for human resources
Frequently asked questions
Are e-signatures legally binding for these documents?
In most cases, yes. Simple electronic signatures are recognized under the US ESIGN Act, UETA and the EU eIDAS Regulation. Some documents, such as wills or certain court and real property filings, may need wet ink, witnesses or notarization depending on the jurisdiction.
Can I send the same policy to all employees?
Bulk send is coming soon. Today you can reuse a template and send it to each employee individually, which takes a minute per person.
Do employees need an account?
No. Employees sign through a secure link.
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