Bill of Sale Template

Bill of Sale template

A bill of sale is a written record that a seller has transferred ownership of personal property to a buyer for an agreed price. It documents what was sold, for how much, and on what terms.

A bill of sale is a signed record that a seller transferred ownership of a specific item to a buyer for an agreed price. You need one whenever you sell something valuable privately, such as equipment, electronics or furniture, and either side may later need proof of who owns it and what was paid.

Use this template — sign onlineOpens as a ready-to-send document with signature fields placed.

1. Parties

This Bill of Sale is made on [DATE OF SALE] between [SELLER NAME], residing or located at [SELLER ADDRESS] (the "Seller"), and [BUYER NAME], residing or located at [BUYER ADDRESS] (the "Buyer").

2. Description of Property

The Seller sells and transfers to the Buyer the following property (the "Property"): [DESCRIPTION OF ITEM(S), including make, model, serial number, quantity, color, and condition]. [OPTIONAL: A list of additional items is attached as Schedule A.]

3. Purchase Price

The Buyer agrees to pay the Seller a total purchase price of [AMOUNT AND CURRENCY] (the "Purchase Price"). [OPTIONAL: The Purchase Price includes / excludes applicable sales taxes, which shall be paid by BUYER / SELLER.]

4. Payment

The Purchase Price is paid as follows: [PAYMENT METHOD, e.g. bank transfer, cash, cheque] on [PAYMENT DATE]. [OPTIONAL: A deposit of DEPOSIT AMOUNT was paid on DEPOSIT DATE, and the balance of BALANCE AMOUNT is due on BALANCE DUE DATE.] The Seller acknowledges receipt of the amounts paid on or before the date of this Bill of Sale.

5. Transfer of Ownership and Delivery

Ownership of the Property passes to the Buyer upon [full payment of the Purchase Price / signature of this Bill of Sale]. The Property will be delivered to or collected by the Buyer at [DELIVERY OR PICKUP LOCATION] on [DELIVERY DATE]. Risk of loss passes to the Buyer on delivery or collection.

6. Seller's Representations

The Seller represents that: (a) the Seller is the lawful owner of the Property and has the right to sell it; (b) the Property is free of any liens, security interests, or claims of third parties, except [ANY DISCLOSED LIENS OR "NONE"]; and (c) the Seller has disclosed all known material defects, namely [KNOWN DEFECTS OR "NONE KNOWN"].

7. Condition of Property

Except for the representations in Section 6, the Buyer accepts the Property in its present condition, "as is" and "where is," and to the extent permitted by law the Seller makes no other warranties, express or implied, including warranties of merchantability or fitness for a particular purpose. [OPTIONAL: The Seller provides the following warranty: WARRANTY DETAILS.]

8. Taxes, Fees, and Records

Unless otherwise agreed, the Buyer is responsible for any transfer taxes, registration fees, or similar charges arising from this sale. Each party will keep a signed copy of this Bill of Sale as a record of the transaction.

9. Governing Law and General Terms

This Bill of Sale is governed by the laws of [GOVERNING LAW JURISDICTION]. It is the entire agreement between the parties regarding the sale of the Property and may only be amended in writing signed by both parties. If any provision is held unenforceable, the remaining provisions remain in effect.

10. Signatures

The Parties agree that this Agreement may be signed electronically and in counterparts, and that electronic signatures have the same effect as handwritten signatures. SELLER: [SELLER NAME] Signature: ____________________ Date: [DATE] BUYER: [BUYER NAME] Signature: ____________________ Date: [DATE]

When should you use a bill of sale?

When selling furniture, equipment, electronics, tools, or other personal property

When a buyer or seller needs proof of purchase and transfer of ownership

When selling used business equipment or inventory to another company

When a registration authority, insurer, or lender asks for a record of the sale

How do you fill in this template?

Enter the full names and addresses of the seller and buyer and the date of sale.

Describe the property precisely, including serial numbers or identifying marks where available, so the audit trail ties the signatures to one clearly identified item.

Fill in the purchase price, payment method, and when ownership and delivery take place.

Disclose any liens or known defects, choose the governing-law jurisdiction, and review the warranty wording.

Upload the bill of sale to eSignSimple, add the buyer and seller as signers, and send it for e-signature. Signers don't need an account.

How do you get it signed online?

Save it as Word or PDF. Paste the filled-in text into Word or Google Docs and keep it as a .docx file, or export it as a PDF. eSignSimple accepts both, plus DOC, ODT and RTF, up to 25 MB; Word files are converted to PDF on upload.

Upload and place the fields. Sign up with Google, upload the file and drag signature, initials, date and text fields onto the page for each signer. Set a signing order if one party must sign first.

Send it for signature. Each signer gets a private link and signs in the browser without creating an account. Automatic email reminders go out every three days (up to three) until everyone has signed.

Keep the signed copy. When the last person signs, everyone can download the final PDF with a certificate of completion, an audit trail and a SHA-256 fingerprint you can verify later.

Signing on your own device only? The guide to signing a PDF covers the free built-in options, and the security page explains how signed files are stored and verified.

This template is general information, not legal advice. Laws differ by country and state; have a lawyer review contracts with high stakes.

Written by Buğra Sözeri, founder and editor, eSignSimple · Last reviewed September 24, 2026

Buğra builds eSignSimple and writes and maintains its guides. He researches each legal page against the official texts linked on it and updates pages when the law or the product changes. He is not a lawyer, and nothing here is legal advice. About eSignSimple

Frequently asked questions

What is a bill of sale used for?

A bill of sale records that ownership of an item moved from a seller to a buyer for a stated price. It serves as proof of purchase and can help with registration, insurance, taxes, or resolving later disputes.

Does a bill of sale need to be notarized?

Many private sales don't require notarization, but some authorities require it for certain items or transfers. Check the rules of the place where the item is sold or registered.

What does "as is" mean in a bill of sale?

Selling "as is" means the buyer accepts the item in its current condition and the seller makes no promises about quality beyond what is written. Some consumer protection laws limit how far this can go.

Can a bill of sale be signed electronically?

In most places, electronic signatures are recognized for sales of personal property. eSignSimple keeps an audit trail with timestamps, IP addresses, and a document hash to help show who signed and when.