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Sales Contract (Bill of Sale Agreement) template

A sales contract records the sale of goods between a seller and a buyer, including what is sold, the price, delivery, when ownership passes, and any warranties.

A sales contract is an agreement in which a seller transfers goods to a buyer for a price, recording what is sold, the payment and delivery terms, when ownership passes, and any warranties. You need one when a sale involves real money, delivery at a later date, installments or a deposit, or when the buyer and seller may later disagree about condition.

Use this template — sign onlineOpens as a ready-to-send document with signature fields placed.
Replace everything in [BRACKETS], export to PDF, then send it for signature.

1. Parties

This Sales Contract (the "Contract") is made on [DATE] between [SELLER NAME], of [SELLER ADDRESS] (the "Seller"), and [BUYER NAME], of [BUYER ADDRESS] (the "Buyer").

2. Goods

The Seller agrees to sell and the Buyer agrees to buy the following goods: [DESCRIPTION OF GOODS, including quantity, model, serial numbers, and condition] (the "Goods").

3. Purchase Price

The total purchase price is [PRICE AND CURRENCY], [INCLUDING / EXCLUDING] applicable taxes, shipping, and fees. [OPTIONAL: A deposit of DEPOSIT AMOUNT is due on signing and is REFUNDABLE / NON-REFUNDABLE.]

4. Payment Terms

The Buyer shall pay the purchase price by [PAYMENT METHOD] as follows: [PAYMENT SCHEDULE, e.g. in full on delivery / in installments]. Late payments accrue interest at [INTEREST RATE] per month, or the maximum rate permitted by law if lower.

5. Delivery

The Seller shall deliver the Goods to [DELIVERY ADDRESS] on or before [DELIVERY DATE] by [DELIVERY METHOD]. [SELLER / BUYER] is responsible for delivery costs. The Buyer shall inspect the Goods within [INSPECTION PERIOD] of delivery and notify the Seller in writing of any defects or shortages.

6. Title and Risk of Loss

Title to the Goods passes to the Buyer upon [FULL PAYMENT / DELIVERY]. Risk of loss or damage passes to the Buyer upon [DELIVERY / COLLECTION].

7. Warranties

The Seller warrants that it has good title to the Goods, that the Goods are free of liens and encumbrances, and that [WARRANTY TERMS, e.g. the Goods will be free from material defects for 90 days]. [OR: Except as stated in this Contract, the Goods are sold "as is" to the extent permitted by law.]

8. Returns and Remedies

If the Goods are defective or do not match the description, the Buyer may [RETURN POLICY / REMEDY, e.g. request repair, replacement, or refund] by notifying the Seller within [RETURN PERIOD]. Neither party is liable for indirect or consequential damages, except as required by law.

9. Governing Law and General Terms

This Contract is governed by the laws of [GOVERNING LAW JURISDICTION]. It is the entire agreement between the parties regarding the sale of the Goods and may only be amended in writing signed by both parties.

10. Signatures

The parties agree that this Contract may be signed electronically, and that electronic signatures have the same effect as handwritten signatures. SELLER: [SELLER NAME] Signature: ____________________ Name: [SIGNATORY NAME] Date: [DATE] BUYER: [BUYER NAME] Signature: ____________________ Name: [SIGNATORY NAME] Date: [DATE]

Our take: Our take: for a simple cash handover of a used item, this is overkill; a bill of sale does the job in one page. Use a full sales contract when delivery, installments or warranties are involved. The mistake we see most is a vague description: "one laptop" instead of make, model and serial number. The clause people forget is when risk passes. If the goods are destroyed in transit, who eats the loss? Write it down. For cars, use our vehicle bill of sale and check your registration office's own transfer forms.

When should you use a sales contract?

  • When selling equipment, inventory, vehicles, or other goods to a business or individual
  • When a sale involves delivery, installments, or a deposit
  • When you want written terms about condition, warranties, and returns
  • When buyer and seller are in different places and need to sign remotely

How do you fill in this template?

  1. Enter the seller and buyer details and the date of the contract.
  2. Describe the goods precisely, including quantity, serial numbers, and condition.
  3. Set the price, deposit, payment schedule, and delivery details.
  4. Choose when title and risk pass, the warranty or "as is" terms, and the governing law.
  5. Upload the contract to eSignSimple and send it to the buyer and seller for e-signature.

How do you get it signed online?

  1. Save it as Word or PDF. Paste the filled-in text into Word or Google Docs and keep it as a .docx file, or export it as a PDF. eSignSimple accepts both, plus DOC, ODT and RTF, up to 25 MB; Word files are converted to PDF on upload.
  2. Upload and place the fields. Sign up with Google, upload the file and drag signature, initials, date and text fields onto the page for each signer. Set a signing order if one party must sign first.
  3. Send it for signature. Each signer gets a private link and signs in the browser without creating an account. Automatic email reminders go out every three days (up to three) until everyone has signed.
  4. Keep the signed copy. When the last person signs, everyone can download the final PDF with a certificate of completion, an audit trail and a SHA-256 fingerprint you can verify later.

Signing on your own device only? The guide to signing a PDF covers the free built-in options, and the security page explains how signed files are stored and verified.

This template is general information, not legal advice. Laws differ by country and state; have a lawyer review contracts with high stakes.

Written by Buğra Sözeri, founder and editor, eSignSimple · Last reviewed

Buğra builds eSignSimple and writes and maintains its guides. He researches each legal page against the official texts linked on it and updates pages when the law or the product changes. He is not a lawyer, and nothing here is legal advice. About eSignSimple

Frequently asked questions

What is the difference between a sales contract and a bill of sale?

A sales contract sets out the terms of a sale before or as it happens, including delivery and payment. A bill of sale is often a simpler receipt confirming that ownership has transferred.

Does selling something "as is" remove all warranties?

Not always. Consumer protection laws in many places limit how far a seller can exclude warranties, especially when selling to consumers.

Can I sign a sales contract electronically?

Most sales of goods can be signed electronically. Some assets, such as real estate or certain vehicle transfers, may have extra registration requirements, so check local rules.

Should a lawyer review a sales contract?

For large purchases, international sales, or complex warranties, having a lawyer review the contract is a good idea.

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