1. Quote Details
Quote Number: [QUOTE NUMBER] Quote Date: [QUOTE DATE] Quote Valid Until: [EXPIRY DATE] Prepared by: [SUPPLIER NAME], [SUPPLIER ADDRESS], [SUPPLIER EMAIL / PHONE] Prepared for: [CUSTOMER NAME], [CUSTOMER ADDRESS], [CUSTOMER EMAIL / PHONE]
2. Scope of Work or Products
The Supplier will provide the following: [DESCRIPTION OF PRODUCTS OR SERVICES]. Line items: [ITEM — QUANTITY — UNIT PRICE — TOTAL; ADD LINES AS NEEDED]. The full quote dated [QUOTE DATE] is attached and forms part of this acceptance. Anything not described in the quote is excluded.
3. Price
Subtotal: [SUBTOTAL] Tax ([TAX RATE]%): [TAX AMOUNT] Total: [TOTAL AMOUNT AND CURRENCY] [OPTIONAL: Prices for materials may change if the quote is accepted after the expiry date or if the scope changes.]
4. Schedule
Work will start on or about [START DATE] and is expected to be completed or delivered by [COMPLETION DATE], subject to timely access, approvals, and information from the Customer.
5. Payment Terms
A deposit of [DEPOSIT AMOUNT OR PERCENT] is due on acceptance. The balance of [BALANCE] is due [PAYMENT TERMS, e.g. on completion / within fourteen (14) days of invoice], payable by [PAYMENT METHOD]. [OPTIONAL: The deposit is non-refundable once materials have been ordered.]
6. Changes and Cancellation
Changes to the scope must be agreed in writing and may change the price and schedule. If the Customer cancels after acceptance, the Customer will pay for work performed and costs incurred up to cancellation [and a cancellation fee of FEE].
7. Terms
This acceptance is subject to the Supplier's terms and conditions [attached / available at LINK], which the Customer confirms it has read. If there is a conflict, this acceptance form prevails. This acceptance is governed by the laws of [GOVERNING LAW JURISDICTION].
8. Acceptance and Signatures
The parties agree that this acceptance may be signed electronically, and that electronic signatures have the same effect as handwritten signatures. By signing below, the Customer accepts Quote Number [QUOTE NUMBER] on the terms above and authorizes the Supplier to proceed. CUSTOMER: [CUSTOMER NAME] Signature: ____________________ Name: [SIGNATORY NAME] Title: [SIGNATORY TITLE, if a company] Date: [DATE] SUPPLIER: [SUPPLIER NAME] Signature: ____________________ Name: [SIGNATORY NAME] Date: [DATE]